Administration & Office Support

JOB DESCRIPTIONPatel’s Logistics Pty Ltd is seeking a Contract Administrator to support our operations through effective contract management and administrative coordination. The role involves preparing and maintaining contracts, monitoring key dates, ensuring compliance, and liaising with internal teams and external stakeholders.This position is ideal for a highly organised, detail‑focused professional who can manage documentation accurately and support smooth, compliant business operations in a fast‑paced logistics environment.&nbsp;DUTIES &amp; RESPONSIBILITIES&nbsp;<ul><li>Manage the entire contract lifecycle, ensuring fulfilment of obligations by all parties involved.</li><li>Draft, review, and align contracts with company policies, legal requirements, and financial considerations.</li><li>Negotiate with clients, suppliers, and subcontractors to establish mutually beneficial terms.</li><li>Efficiently resolve contract-related disputes through communication and negotiation.</li><li>Provide regular status reports to management and stakeholders, highlighting performance and issues.</li><li>Ensure contractors and subcontractors are meeting all contractual obligations.</li><li>Maintain accurate and updated records of contracts, amendments, and related documents.</li><li>Handle contract charges, extensions, and terminations, ensuring proper documentation and communication.</li><li>Monitor contract expenses within budgetary limits, identifying cost-saving opportunities.</li><li>Drafting, evaluating, and negotiating changes/variations to contracts, programs, projects, and services.</li><li>Collaborating with other Managers, experts, and other stakeholders to ensure efficient outcome</li><li>Preparing and assessing reports and submissions detailing broader organizational activities.</li><li>Supervising contractor work and reporting any deviations from work orders&nbsp;</li></ul>&nbsp;QUALIFICATIONS &amp; REQUIREMENTS&nbsp;<ul><li>Relevant qualification at Diploma or Advance Diploma Administration or a related field.</li><li>Excellent administration and organizational skills.</li><li>A proven track record in contract management, with a minimum of 1-3 years of experience in a similar role.</li><li>Display excellent written and oral communication skills.</li><li>Exceptional attention to detail and the ability to work accurately under pressure.</li><li>Proficiency in Contract management software and Microsoft Office Suite</li></ul>LOCATION5/18 Station Street Riddells Creek VIC 3431&nbsp;REPORTING TOThe position reports to the Manager.&nbsp;SALARY$78,000 – $85,000 per yearWORKING HOURSFull-time position, 38 hours per weekBENEFITS<ul><li>Competitive salary based on experience, along with 12% superannuation.</li><li>Opportunities for career advancement and professional development.</li><li>Paid time off and holidays.</li><li>Flexible work schedule.</li></ul>

Annual

Join a growing logistics company as a Contract Administrator, managing contracts, compliance, and coordination in a fast‑paced operational environment

CONTRACT ADMINISTRATOR

Full time

Snowy Mountains Laundry and Linen Hire is a commercial laundry and linen hire business serving hotels, hospitality, and holiday accommodations with customized linen and laundering services. Known for high customer satisfaction, we offer fast, on-site processing with options for bulk or tailored linen configurations. We are currently looking for qualified General Clerks to join our growing team.&nbsp;This role involves supporting various administrative tasks essential to our operations, as well as undertaking the following duties:<ul style="list-style-type:disc;"><li style="text-align:justify;">Efficiently manage and dispatch all incoming and outgoing mail, ensuring timely and accurate delivery.</li><li style="text-align:justify;">Operate office equipment such as photocopiers, fax machines, and scanners to handle various tasks.</li><li style="text-align:justify;">Organize, record, and systematically file information for easy document retrieval and management.</li><li style="text-align:justify;">Assist in preparing routine reports and maintaining accurate records.</li><li style="text-align:justify;">Track and log the distribution of laundry supplies and equipment to staff.</li><li style="text-align:justify;">Answer phone calls, take messages, and ensure clear communication flow.</li><li style="text-align:justify;">Transcribe data into computer systems with attention to detail, including proofreading and corrections.</li><li style="text-align:justify;">Provide customers with information about our services and address basic inquiries.</li><li style="text-align:justify;">Welcome visitors and manage incoming inquiries as part of receptionist duties.</li></ul>This position reports to the Director.This position will be full-time, with hours to be worked between 7.00AM and 5.00PM Monday to Friday&nbsp;Qualifications:<ul><li style="text-align:justify;">AQF Certificate II or III&nbsp;</li><li style="text-align:justify;">One (1) &nbsp;year of relevant experience may considered in lieu of formal qualification.</li></ul>Skills:<ul><li style="text-align:justify;">Strong organizational and time management skills.</li><li style="text-align:justify;">Effective communication and interpersonal abilities for customer and team interactions.</li><li style="text-align:justify;">Proficiency with basic office software and equipment.</li></ul>If you’re interested in joining our team please respond to this ad with your resume attached.Please note only candidates with appropriate Australian work rights will be considered for the position.&nbsp;&nbsp;

We are currently looking for qualified General Clerks to join our growing team.

General Clerk

Qualifications and Experience<ul><li>AQF Associate Degree, Advanced Diploma, or Diploma in Business Administration, Management, or a related field.&nbsp;</li><li>At least 3 years of relevant experience in absence of any formal qualifications.&nbsp;</li><li>Strong leadership, organisational, and communication skills.&nbsp;</li><li>Proven ability to manage administrative systems and office personnel effectively.&nbsp;</li><li>Experience in office management, HR coordination, and operational administration is highly desirable.&nbsp;</li></ul>&nbsp;Detailed Job ResponsibilitiesOffice Operations and Planning<ul><li>Contribute to the planning, development, and continuous review of office services and administrative systems.&nbsp;</li><li>Establish priorities, service standards, and workflows to ensure efficient office operations.&nbsp;</li><li>Implement procedures to improve productivity and streamline business processes.&nbsp;</li></ul>Resource and Facility Management<ul><li>Allocate and manage office resources including staff, workspace, and equipment.&nbsp;</li><li>Ensure office facilities, supplies, and equipment are well-maintained and operational at all times.&nbsp;</li><li>Coordinate procurement of office supplies and manage vendor relationships.&nbsp;</li></ul>Team Leadership and Staff Supervision<ul><li>Assign work to administrative staff and monitor their performance against set KPIs.&nbsp;</li><li>Provide training, mentoring, and ongoing support to office personnel.&nbsp;</li><li>Foster a collaborative and productive workplace culture.&nbsp;</li></ul>Records and Financial Administration<ul><li>Manage office records, documentation systems, and filing processes to ensure accuracy and compliance.&nbsp;</li><li>Oversee administrative accounts, invoices, and basic financial records in coordination with finance teams.&nbsp;</li><li>Ensure confidentiality and proper handling of business information.&nbsp;</li></ul>Coordination and Liaison<ul><li>Liaise with internal departments, professionals, and external stakeholders to coordinate business operations.&nbsp;</li><li>Facilitate the resolution of operational and administrative issues efficiently.&nbsp;</li><li>Act as a central communication point between management and staff.&nbsp;</li></ul>Compliance and Workplace Safety<ul><li>Ensure office operations comply with occupational health and safety (OHS) regulations.&nbsp;</li><li>Maintain compliance with relevant government legislation, policies, and organisational procedures.&nbsp;</li><li>Implement and monitor workplace safety practices and protocols.&nbsp;</li></ul>Human Resource Coordination<ul><li>Coordinate recruitment processes including hiring, onboarding, and induction of new staff.&nbsp;</li><li>Assist in managing staff performance, promotions, training, and development programs.&nbsp;</li><li>Support payroll processes and maintain employee records in line with company policies.&nbsp;</li></ul>&nbsp;What We Offer<ul><li>The opportunity to play a key role in a growing logistics company with a strong industry presence.&nbsp;</li><li>A supportive and professional work environment focused on efficiency and teamwork.&nbsp;</li><li>Exposure to diverse operational functions within a fast-paced business.&nbsp;</li><li>Career growth and development opportunities within an expanding organisation.&nbsp;</li></ul>&nbsp;Ready to Lead Office Excellence?If you are an organised and motivated professional with a passion for managing office operations and supporting business success, Cheetah Transport Pty Ltd invites you to apply.Apply Now! Send your resume and cover letter outlining your relevant experience and achievements.&nbsp;

Do you have strong organisational skills and the ability to manage office operations efficiently while leading a team?If yes please apply for this job

Advertisement for Office Manager – Cheetah Transport Pty Ltd

Key Responsibilities<ul><li>Prepare, assess, and finalise contract variations across a diverse portfolio of residential, commercial, and NDIS construction projects&nbsp;</li><li>Manage contract-related queries and proactively resolve issues to maintain strong stakeholder relationships and project momentum&nbsp;</li><li>Oversee the administration, accuracy, and integrity of all contract documentation, ensuring compliance and best-practice record keeping&nbsp;</li><li>Collaborate closely with project managers, architects, engineers, and delivery teams to support high-quality project outcomes&nbsp;</li><li>Provide clear, practical guidance to senior management on contractual matters, risks, and opportunities to support informed decision-making&nbsp;</li></ul><hr>Skills and Experience<ul style="list-style-type:disc;"><li>Relevant qualification in Business Administration, Construction Management, Law, or a related field.</li><li>Proven experience with 4+ years as a Contract Administrator in the building and construction or legal industry.&nbsp;</li><li>Strong understanding of contract terms, variations, and risk management&nbsp;</li><li>Effective communicator with the ability to build and maintain relationships across multidisciplinary teams and external stakeholders&nbsp;</li><li>Highly organised, with the ability to manage multiple projects, documentation systems, and reporting requirements&nbsp;</li><li>A proactive, detail-oriented approach aligned with delivering quality, precision, and excellence in overall outcomes&nbsp;</li></ul>&nbsp;&nbsp;&nbsp;

Join a growing Perth firm delivering SDA, residential & commercial projects. Drive end-to-end builds with quality, compliance & strong project leaders

Contract Administrator

Arncliffe Auto Body and Arncliffe Car Repair Services (ACRC ENTERPRISES PTY LTD) are seeking an experienced Office Manager to oversee daily administrative operations and act as the crucial link between customers, insurance providers, and workshop technicians. This role manages the full administrative workflow of a busy smash repair facility, ensuring efficient repair coordination, compliance, and financial accuracy. <h3>Benefits</h3><ul><li>Competitive salary package ($78,000-$90,000 per annum)</li><li>Full-time permanent employment (38 hours)</li><li>Established business with over a decade of operation in the St. George area</li><li>Opportunity to work with industry-leading repair management systems</li><li>Career development in automotive administration and insurance management</li><li>Management role in Kogarah, NSW</li></ul> <h3>Task & responsibilities</h3><ul><li>Oversee daily administrative operations of the smash repair workshop; organise, maintain, and improve office systems, procedures, and daily operations</li><li>Manage customer service functions; schedule assessment appointments, greet customers, provide repair updates, generate detailed repair reports, and handle enquiries in person, by phone, and via email</li><li>Coordinate with insurance companies: process claims, negotiate with insurance assessors, explain repair requirements, manage repair orders, and finalise billing to ensure timely payment</li><li>Update repair management software (Audanet, Audawatch) daily to reflect real-time status of all work-in-progress vehicles</li><li>Coordinate workshop workflow: schedule vehicle intake, assign work to technicians (panel beaters, spray painters, dismantlers), and oversee parts procurement (Partscheck) to ensure deadlines are met</li><li>Manage financial administration: audit repair orders comparing estimates against invoices, process accounts payable/receivable, and manage billing and invoicing cycles&nbsp;</li><li>Ensure compliance with workplace health and safety (WHS) standards, manage hazardous waste documentation, and maintain safe administrative and workshop environment</li><li>Supervise and coordinate office staff; ensure office equipment and supplies are maintained and relevant government legislation is followed</li><li>Prepare detailed cost estimates using estimating systems (Auto-Quote, Estimage) by analysing damaged vehicles for structural, mechanical, and body issues</li><li>Liaise effectively between technical staff and external stakeholders, interpreting repair requirements and ensuring clear communication of technical information</li><li>Maintain accurate records of contracts, purchasing, transportation of parts, and other administrative documentation</li></ul> <h3>Qualification & experience</h3><ul><li>Minimum 3 years' experience in office management, preferably within smash repair, automotive, insurance, or heavy industrial sectors</li><li>Demonstrated proficiency in repair management software and estimating systems (Auto-Quote, Estimage, Audanet, Moneyworks, Partscheck)</li><li>Solid technical understanding of smash repair techniques, paint mixing process, and vehicle components</li><li>Strong knowledge of WHS regulations, hazardous waste management, and environmental compliance in automotive workshop environments</li><li>Proven experience managing accounts payable/receivable, financial auditing, and contract administration (insurance claims processing)</li><li>Exceptional organisational skills with demonstrated ability to manage multiple fast-paced projects simultaneously and meet strict deadlines</li><li>Excellent verbal and written communication skills; ability to liaise effectively between technical staff, customers, and insurance assessors</li><li>Bilingual capabilities in Russian and English highly regarded (reflecting diverse client base)</li><li>Current driver's licence and right to work in Australia</li></ul>

Car Repair Services seeking an experienced Office Manager.

Office Manager – Smash Repair & Automotive Services

We are looking for a Program or Project Administrator to support the delivery of electrical, security, and infrastructure projects. This role focuses on contract administration, cost control, procurement, and project reporting.You will work closely with internal teams and external stakeholders to ensure commercial accuracy, manage risks, and support efficient project delivery, while contributing to process and system improvements across the business. <h3>Benefits</h3><ul style="list-style-type:disc;"><li>Strengthens workplace and client site safety by ensuring security systems are effectively implemented and maintained.&nbsp;</li><li>Improves project efficiency and reliability through close monitoring of contractors, timelines, and system performance.&nbsp;</li><li>Supports informed decision-making with accurate reporting and data analysis on security operations and outcomes.</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li>Advise senior management on security operations and carry out their decisions.&nbsp;</li><li>Oversee security contractors and report any changes to agreed work.&nbsp;</li><li>Prepare and review reports on security systems and service performance.&nbsp;</li><li>Collect and analyse data from security projects and report outcomes.&nbsp;</li><li>Coordinate the setup of new office or client security installations.&nbsp;</li><li>Support implementation of security strategies across client sites.&nbsp;</li><li>Monitor project progress and escalate risks or issues promptly.&nbsp;</li><li>Maintain clear documentation for security projects and system upgrades.&nbsp;</li><li>Ensure all work meets safety standards and contractual requirements.&nbsp;</li><li>Liaise with clients, technicians, and vendors to ensure smooth delivery of security solutions.</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Relevant qualification in Contract Administration, Construction Management, Business, Commerce or related discipline (preferred).</li><li>1+ years’ experience in a similar role.</li><li>Demonstrated experience in contract administration within construction, electrical, electronic security, or infrastructure sectors.</li><li>Experience managing variations, extensions of time (EOTs), and progress claims.</li><li>Experience administering subcontract agreements and supplier contracts.</li><li>Experience monitoring project budgets and cost control measures.</li><li>Good communication, punctuality, and attention to detail.</li></ul>

You will work closely with internal teams and external stakeholders to ensure commercial accuracy, manage risks.

Program or Project Administrator

This excellent opportunity will be offered on a Permanent Full-Time basis at 38 hours a week. <h3>Benefits</h3><ul><li>Opportunities for professional growth&nbsp;</li><li>Friendly and supportive team environment&nbsp;</li><li>Ability to make a visible impact on business operations and performance&nbsp;</li></ul> <h3>Task & responsibilities</h3><ul><li>Ensuring subcontractor claims are processed in accordance with company policy and regulatory requirements.</li><li>Supporting and coordinating the review and negotiation of contracts with clients, including developing, reviewing, and negotiating contract variations.</li><li>Managing communications and resolving inquiries related to contract provisions.</li><li>Preparing, analysing, and reporting on key commercial metrics to ensure contract compliance, productivity, and service-delivery outcomes.</li><li>Overseeing head contract reporting and managing critical productivity data analytics for service delivery.</li><li>Ensuring accurate document control of correspondence, registers, and commercial records.</li><li>Establishing, maintaining, and improving commercial processes and systems for each site and all new projects.</li><li>Assisting team members with month-end reporting requirements.</li><li>Developing and maintaining professional relationships with contracted service providers to support performance monitoring and outcome reporting.</li><li>Liaising with stakeholders to ensure alignment with organisational goals and contractual commitments.</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Excellent English skills</li><li>The right to work in Australia&nbsp;</li><li>Diploma in relevant field</li><li>Minimum of 1 year of work experience</li><li>Team management skills</li><li>Proven experience in contract administration or a similar role</li><li>Effective prioritisation, organisation and multi-tasking.</li><li>&nbsp;Excellent communication and problem-solving skills</li><li>Understanding of compliance requirements and service delivery standards</li></ul>Good understanding of the Cleaning Facilities Industry

The Migration Case Coordinator plays an important role in supporting the administration and coordination of visa application processes. The role focuses on managing documentation, coordinating case files, tracking deadlines and liaising with clients to ensure visa applications are prepared efficiently and accurately under the supervision of the Registered Migration Agent.This role is suited to a highly organised professional with strong attention to detail and the ability to manage multiple cases simultaneously. <h3>Benefits</h3><ul><li>Opportunity to work within a professional migration consultancy environment.</li><li>Exposure to Australian migration processes and visa programs.</li><li>Supportive and collaborative team environment.</li><li>Career development within the migration services sector.</li></ul> <h3>Task & responsibilities</h3><ul><li>Coordinating visa application cases and maintaining organised client files and documentation.</li><li>Collecting, reviewing and organising supporting documents required for visa applications.</li><li>Liaising with clients, employers and third parties to obtain required information and documents.</li><li>Monitoring visa application timelines and ensuring key deadlines are tracked and met.</li><li>Preparing administrative documentation and application packs for review by the Registered Migration Agent.</li><li>Maintaining accurate records within internal case management systems.</li><li>Assisting with preparation of correspondence and administrative reports related to migration cases.</li><li>Supporting internal operational processes to ensure efficient visa application workflow.</li><li>Ensuring confidentiality and secure handling of client information and documents.</li></ul> <h3>Qualification & experience</h3><ul><li>Bachelor degree in Business, Economics, Law, International Relations or related field (preferred).</li><li>Previous experience in visa processing, migration services, client services or administrative coordination roles will be highly regarded.</li><li>Strong organisational and time management skills.</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and ability to manage multiple case files simultaneously.</li><li>Ability to work independently while collaborating within a small professional team.</li><li>Proficiency in Microsoft Office and digital document management systems.</li></ul>

We are seeking a Migration Case Coordinator to support the operational coordination of visa applications and migration case management processes.

Migration Case Coordinator

Job Overview:&nbsp;Manager – is responsible for the overall planning, organisation, direction and control of the Fremantle location’s marine services operations.&nbsp;This is a new senior managerial role within MCC Marine with full accountability for operational performance, staff management, financial oversight and regulatory compliance at the Fremantle location.&nbsp;The role incorporates specialised marine industry knowledge in a managerial capacity.&nbsp;&nbsp;Ongoing training &amp; study requirements:&nbsp;&nbsp;Ongoing professional development in management, compliance and industry standards as&nbsp;required&nbsp;to&nbsp;maintain&nbsp;service quality and regulatory adherence.&nbsp;Continual reading of technical and industry reference materials. Attendance of industry conferences and seminars.Upgrade and renew licenses and qualifications as necessary. Continuing Professional Development. <h3>Benefits</h3>Enjoy a supportive team environment, clear career progression opportunities, access to our Employee Assistance Program (EAP), and the chance to grow with a company that values its people. <h3>Task & responsibilities</h3>Key Responsibilities:&nbsp;Plan, organise and control all marine services provided by the Fremantle establishment; manage day-to-day operations to ensure service quality, efficiency and compliance; allocate resources and schedule services to meet client and operational requirements; oversee operational performance and implement continuous improvement initiatives.&nbsp;Control recruitment, supervision, training and performance management of staff; set work priorities and allocate duties; oversee operating budgets, monitor financial performance and manage costs; report operational and financial performance directly to the Chief Executive and Chief Financial Officer.Ensure compliance with occupational health and safety, maritime-related&nbsp;legislation&nbsp;and internal policies; oversee risk management processes; act as senior management contact for regulators, port&nbsp;authorities&nbsp;and stakeholders at the Fremantle location.&nbsp;Provide senior managerial oversight of marine surveying activities including review and&nbsp;authorisation&nbsp;of reports,&nbsp;surveys&nbsp;and certification; apply specialist marine knowledge to support quality assurance,&nbsp;compliance&nbsp;and operational decision-making; supervise complex or high-risk marine activities in a management capacity.&nbsp;The position holds full managerial authority over the Fremantle operation, including responsibility for staff, service standards, operational&nbsp;outcomes&nbsp;and compliance.&nbsp;The role reports directly to the Chief Executive and General Manager – Marine Services.&nbsp;Please include a cover letter, an up‑to‑date résumé, and evidence of relevant work experience and qualifications as part of your application. <h3>Qualification & experience</h3>Required qualifications:&nbsp;Maritime qualifications with a minimum of Class 2.Bachelor Degree will be considered an advantage.&nbsp;&nbsp;Required capability &amp; experience:Relevant experience managing service operations with responsibility for staff, budgets and compliance; demonstrated ability to plan, organise and control a specialised service establishment; strong leadership, communication and reporting skills. Experience in Marine Industry – at sea or ashore.&nbsp;General knowledge of Maritime Law. A working knowledge of commercial implications relating to Notice of Readiness, cargo documentation, Advice to Masters in dealing with specific Australian and International Maritime covenants.As this is the most senior role in a new location, relevant experience in the maritime industry and prior managerial experience are mandatory requirements.&nbsp;Working Conditions:&nbsp;&nbsp;The role is primarily office and site-based at the Fremantle location with flexibility required to meet operational and client demands

Manager is responsible for the overall planning, organisation, direction and control of the Fremantle location’s marine services operations.

Manager – Marine Services

Responsibilities:<ul><li>Oversee daily workforce allocation across multiple construction projects to ensure timely and efficient coverage.&nbsp;</li><li>Leading and managing the Resourcing Team, setting performance targets and mentoring on screening, compliance and client requirements.&nbsp;</li><li>Coordinate high-volume recruitment campaigns and reviewing candidate submissions prior to client presentation.&nbsp;</li><li>Liaising directly with site supervisors, project managers and stakeholders to maintain strong client relationships and service standards.&nbsp;</li><li>Monitoring workforce performance and attendance, resolve escalations, and source rapid replacements to prevent project downtime.&nbsp;</li></ul>&nbsp;Resourcing team is responsible for:<ul><li>sourcing, screening, placing qualified construction personnel across multiple job sites in line with client requirements and project timelines.&nbsp;</li><li>Managing end-to-end recruitment processes including job ad creation, candidate interviews, reference checks, and onboarding.&nbsp;</li><li>Maintaining a large database of skilled and semi-skilled labourers, tradespeople, and site supervisors.&nbsp;</li><li>Worked closely with site managers and supervisors to ensure labour was appropriately allocated and compliant with site safety requirements.&nbsp;</li><li>Responding to urgent client staffing needs with a strong focus on quick turnaround and quality placements.&nbsp;</li><li>Conducting regular site visits to ensure worker performance and client satisfaction.&nbsp;</li></ul>&nbsp;To be successful in this role you require a Degree Qualification + a minimum of 2 years work experience in a similar role.

Team Leader – Resourcing / Recruitment

Records Management & Document Control

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office support

22 available jobs

CONTRACT ADMINISTRATOR

General Clerk

Advertisement for Office Manager – Cheetah Transport Pty Ltd

Contract Administrator

Office Manager – Smash Repair & Automotive Services

Program or Project Administrator

Contract Administrator

Migration Case Coordinator

Manager – Marine Services

Team Leader – Resourcing / Recruitment